Job Description

Executive Assistant – Legal Firm

Location: US - Philadelphia Employment Type: Full-Time Department: Legal Administration Position Summary

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior partners and legal executives. The ideal candidate will have a strong understanding of legal environments, excellent communication skills, and the ability to multitask effectively in a fast-paced office.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for partners and attorneys
• Draft, proofread, and manage correspondence, legal documents, and reports
• Act as liaison between executive leadership and internal/external stakeholders
• Maintain confidentiality of sensitive documents and legal proceedings
• Assist with case preparation, filing, and documentation management
• Organize and support client meetings, including handling logistics and minute-taking
• Coordinate billing, expense reporting, and other administrative tasks
• Monitor deadlines, court dates, and compliance requirements
• Support project management and implementation of internal initiatives

Qualifications & Skills

• Proven experience as an executive or legal assistant, preferably in a law firm
• Strong knowledge of legal terminology and procedures
• Exceptional organizational and time-management abilities
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to handle confidential information with integrity
• Professional demeanor and client-focused attitude
• Degree or certification in Business Administration, Legal Studies, or related field is an asset

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